Last updated on October 30, 2025
Germany Business Visa
Are you planning a business trip to Germany? If yes, then you are in the right place because in this blog we will cover the complete process and requirements of a German business visa with you. Let’s get started.
Step 1: Fill out the application form online.
Visit the VIDEX website and complete the Germany visa application form online. Fill out all the options in the application and print out all the pages, including the page that has a barcode.
Step 2: Complete Basic Requirements
You have to complete basic requirements for your German visa, such as the application form, insurance, pictures, and passport copies. These are explained in detail in our blog post titled “Germany Visit Visa.” For further information, you can read our blog. However, you need two additional documents for a German business visa:
a. Declaration letter where you mentioned that every piece of information you provide is correct.
b. A personal covering letter that tell the embassy your exact aim to visit Germany, e.g., what should you do there and what business activity you will be involved in, etc.
Step 3: Get Necessary Approvals & Letters
Depending on the nature of your travel, you may need additional approvals:
1. Original and signed cover letter from your company.
2. An invitation letter from the business partner in German or English. This letter should include your business activities and plans, as well as the relationship between you and the inviting company.
3. A confirmation letter from your German client for consulting services if you are visiting your client in Germany.
4. If you are staying for more than 30 days, then you also need to provide your business meeting details to the embassy.
Additional supporting documents Documentation (if applicable)
Depending on your employment status, provide additional documentation, e.g. your salary slip, job contract or ownership of your company (if you run a company in your country)
Step 4: Provide Proof of Accommodation & Financial Means
These documents you have to submit based on your conditions.
1. Hotel reservations or rental agreements.
2. Proof of sponsorship and/or private accommodation if you are staying with a family member or friend, and this letter should be signed by your sponsor.
3. Sponsor documentation, including sponsor letters, bank statements (last three months), and relevant documents containing the ID and formal obligation letter of your sponsor. This document’s name in German is Verpflichtungserklärung.
Step 5: Start Standard Application Process
The application process is same like other visas, e.g.,
1. When your documents are ready, you have to book appointments to visit the embassy.
2. The next thing you should do quickly is pay for a German business visa. The fee for a German business visa is 80 euros.
3. You should finally submit your application for a German business visa. Remember to make copies of all documents for your records.
4. In this step, you have to wait for an embassy response. If called for an interview, then attend this interview.
5. Collect your visa, e.g., You will get a stamp on your passport that you already submitted to the embassy or their third-party office, e.g., VFS Global, etc.
Important Note Regarding Steps
If you want to read every step in detail, then you should visit our blog, titled ”Germany Visit Visa”, where we explain every step in detail for you. Don’t worry, the procedure is the same for all kinds of applications, except for the documentation requirements that we already explained here.
Frequently asked questions
What is the duration of a German business visa in Germany?
A business visa is for 90 days in most cases, but if longer, then it’s a maximum of 6 months. This allow you to arrange meetings for business-related discussion or for signing contracts, etc.
What is the processing time for a German business visa?
Business visa applications are processed within 15 working days from the day they arrive at the visa section. However, you have to keep in mind that it may take longer in some cases.
When will my file reach the visa section if sent by VFS?
If you submit through the VFS application center, then it may take up to two working days to reach the visa section.
Do public holidays affect my German visa process?
No, the public holidays of the German missions do not count as working days in the processing time for business visas. So you don’t need to worry about holidays counting in your application process.
What if I book my flight for Germany? Will it speed the process?
No, booking a flight ticket does not speed up the application. If you book a flight, then you just explain to the embassy about your intended trip to Germany, but that does not mean that the German Embassy prefers your case. Remember that the embassy goes through the order until they find something that needs quick attention, e.g., serious medical treatment, etc.
Can I make a cash payment for the German Embassy?
It depends on your country’s embassy; if your embassy allows you to pay a fee at the embassy cash country, then you have to pay. E.g., in India, you can pay cash and demand a draft. While in Pakistan, you can pay at a specific bank that the embassy instructs you to.
Can I pay the German business visa application fee in another currency?
Yes, you are allowed to pay the visa application fee in your own currency, which means the currency of the country where you live. For example, suppose you live in Pakistan or India, and the payment for a German business visa is 80 euros. You just have to convert this amount into your country’s currency and pay that amount.
How do I make the visa application process fast?
If you want to make your visa process fast, then you have to submit your documents properly. Don’t miss a single document that is important and required. There is no other hidden secret for this.
What is the chance of getting a German business visa?
It depends on your profile and your documents. If you get an offer from a company that is highly recognized, then your chances of getting a German business visa will definitely increase because the company will offer you everything in their invitation letter. Furthermore. If you get offered by an individual that also provides every document that helps you get a German business visa, then your chances are higher.
If my business visa gets rejected, what are my alternative visa options?
You can apply for:
Can I file an appeal if I get rejected for a German business visa?
You always have the option to file an appeal if you are not satisfied with your decision. Remember that you have 30 days to file an appeal after you get your decision.
Which country offers more business visas than Germany?
Poland also offers business visas. If you get rejected for a German business visa, you can apply for a Polish business visa. The process is much easier. You can use this option or go for any other EU country.
Read other helpful blog posts
Disclaimer
While we make an effort to offer accurate and current information, it is advisable to independently verify the details on the official German immigration website for absolute accuracy and clarity.
Our blog’s objective is to offer helpful information and direction for completing the Germany Business Visa application process.
What do we hope from you?
We hope that this blog post helps you understand the process of applying for and getting a German business visa.
If you have any questions to ask, you are welcome to leave a comment below or get in touch with us at support@migratewisdom.com.
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